Hold Overdue Notices Report

• Pipe-delimited Output

The Hold Overdue Notices (Hoverdue) report selects overdue items that have had a hold placed on them and includes text for hold overdues. Overdue charges and ACTIVE holds are selected by default. Results can be sorted by user ID, group ID, user name, or zip code. User ID is the default sort. You can select to increment the number of recall or overdue notices sent. The text of the notices that are available for printing can be defined by your library. Address labels may also be printed.

When the library address is included in a notice, the address is drawn from the user record with a user ID which matches the User ID attribute of the appropriate Library policy.

This report is in the Circulation Group Reports.

This report contains the following tabs.

• Basic Tab: Reports
• Call Number Selection Tab
• Charge Notice Tab
• Charge Selection Tab
• Copy Accountability Selection Tab
• Item Selection Tab
• Hold Selection Tab
• Produce Mailing Labels Tab
• Sorting Tab
• Title Selection Tab
• Title Accountability Selection Tab
• User Accountability Selection Tab
• User Selection Tab
• User Status Selection Tab
• Print Separate Reports for Each Library Tab

Pipe-delimited Output

If Generate Pipe Delimited Output is selected on the Charge Notice tab, the report creates a pipe-delimited file and places it in the /Rptprint directory with the naming convention of yyyymmdd_internalrptname.pipe. The report log lists the pipe-delimited report file name. This pipe-delimited file can be opened using a third-party application, such as a spreadsheet application.

Sorting selections made within the report are not applied to pipe-delimited files. For example, if you sort the report by zip code, the zip code sort is not applied to the contents of the pipe-delimited file

The entries listed in the Brief Entries attribute of the User Address Format wizards are used to supply information for the address fields in the pipe-delimited file. The City/State field (if it is used) is evaluated as one field, not as two separate fields for the city and the state. The report will check user records for the fields listed in the Brief Entries attribute and print only the populated fields in the pipe-delimited output.

Pipe-delimited Key File

The pipe-delimited key file defines each field of the pipe-delimited file for a particular notice.

The following pipe-delimited key file defines the fields for a notice of holds on overdue items.

|date|Library name|street|line|city, state|zip|user ID|user name|street|line|city|state|zip|group ID|salutation|notice text|call number|item ID|title|author|date due|price|accrued fine|closing text|


The following example shows a pipe-delimited key file for a notice for overdue items with holds, and the notice output that is produced from the file.

|Friday, May 12, 2006|Rockerfeller Public Library|
123 Main St.||St. Louis, MO|35801|ID: 12345|
Dan Patron|1234 Miller||St. Louis, MO|55555|
|Dear Dan Patron,|”OVERDUE NOTICE”
The following overdue library materials are needed by other library users.
Please return this material as soon as possible.
Thank you.
|XX(14697.1)|123456-7890|Let’s play Scrabble!|Lewis,
Elizabeth|11/22/2004,23:59||||

Friday, May 12, 2006

Rockerfeller Public Library
123 Main St.
St. Louis, MO
55555

ID: 12345
Dan Patron
1234 Miller
St. Louis, MO
55555

Group ID:

Dear Dan Patron,
”OVERDUE NOTICE”
The following overdue library materials are needed by other library users.
Please return this material as soon as possible.
Thank you.

1 call number:XX(14697.1) ID:123456-7890
Let’s play Scrabble!
Lewis, Elizabeth
due:11/22/2004,23:59

Related topics 

Circulation Group Reports

Notices Helper

User Address Format Wizards