User Order/Request Notice Report
The User Order/Request Notice (Acqnotice) report produces notices for users about items that they had requested to be ordered and added to the library collection. It selects orders for items requested by users, and sends those users a notice when the items have been ordered or received, or if the library is told that the item is not available. The User Order/Request Notice report can generate notices for the following situations by making selections by the number of copies received, number of copies canceled, and so on.
| • | The report generates a notice to let users know that the requested items were ordered this week. |
| • | The report prints a notice that the order had to be canceled because the item was out of print. |
| • | The report creates notices to let requesting users know that the items have been received at the library, and may be available for checkout. |
This report contains the following tabs.
| • | Basic Tab: Reports |
| • | Distribution Selection Tab |
| • | Order Line Selection Tab |
| • | Order User Notice Tab |
| • | Produce Mailing Labels Tab |
The type of notice that prints is controlled by the Notice Text list on the Order User Notice tab. Order records are selected for the notices based on the selections you make in the Distribution Selection tab and the Order Line Selection tab. The notices generated by the report will include the text from the notice file you selected in the Notice Text list and the order information from the order records selected by the report.
You may also print mailing labels that use the address defined in the user’s address information by selecting the Produce Mailing Labels check box on the Produce Mailing Labels tab. The labels report runs separately, and creates the acq_labels report that appears in the finished reports list when the User Order/Request Notice report finishes running.
The following notice texts are delivered with SirsiDynix Symphony for use with the User Order/Request Notice Report. You can add new text according to the procedure defined under ”How do I modify the text in a notice?” in the FAQs: Automatic Emailing and Printing of Notices topic.
|
Notice Text File Name |
Delivered Text |
|
acqnofill |
The publisher has notified us the following publications are no longer available. If you desire another book, please stop by the library and let us know. |
|
acqordconfirm |
The items that you recommended for purchase have been ordered. We will inform you when they arrive and are ready for you to charge them out. The following is a list of what has been ordered. |
|
acquser |
Items purchased for you by the library have been received and are available for pickup. The following is a list of what has been received. |
To avoid sending the same notice to a user many times, the Date Mailed field on the Order Line Selection tab should contain a selection as specific as possible. A sliding date range can be used, but the Since the Beginning of the System option in the Depends on the Report Run Date helper should not be used as the start date. The following examples show how a specific date range can be used with each notice type so the user will not be sent multiple notices.
The library’s acquisitions staff runs the User Order/Request Notice report weekly to use the acqordconfirm notice text to produce order confirmation notices. In the Date Mailed field, they specify a sliding date range that begins and ends 1 week before the report run date.
The acquisitions staff knows that almost all materials ordered will arrive within 3 weeks of placing the order. The staff wants to run the report weekly to use the acquser notice text to print items received notices. In the Number of Copies Loaded field, they enter >0. In the Date Mailed field, they specify a sliding date range that begins and ends 3 weeks before the report run date.
The acquisitions staff also knows that they will be notified within 2 weeks of placing the order if an item is no longer available. The staff wants to run the report weekly to use the acqnofill notice text to print unavailable item notices. In the Number of Copies Cancelled field, they enter >0. In the Date Mailed field, they specify a sliding date range that begins and ends 2 weeks before the report run date.
Related topics