Renew Privilege Wizard

The Renew Privilege wizard is used to renew or extend a user’s library privileges.

To renew a user’s library privileges

In the Users group, click the Renew Privilege wizard.

Do one of the following:

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In the User ID box, scan the user ID.

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Click the User Search Helper, and search for the user.

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Type the user ID in the User ID box, and click Get User Information.

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If the Current button (Current Search) is available, click the button to select the last user that was displayed, modified, or added.

Under Privilege Info, select one of the following privilege renewals options.

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Normal automatically renews library privileges for a full segment of time, as defined in the user’s Profile policy.

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Special renews library privileges for the specified length of time, from today until the selected date. When you select this option, additional fields become available.

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In the New Privilege Expiration Date box, use the Calendar gadget to select an expiration date.

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In the Override box, enter your library’s override code. An override code is required to set a special privilege expiration date. If you do not know the override code, contact your supervisor or system administrator.

Note: The expiration date can be set to NEVER, which means the privilege will not expire. You cannot set an expiration date to a date earlier than today, and you cannot set the privilege to span several individual time segments.

If the user belongs to a user group, the other members of that user group display in the User Group table. All of the other users in the user group are selected by default; deselect any other users in the user group whose privilege you do not want to modify with the privileges you are setting for the current user.

Click Extend Privilege.

If the user is associated with a User Profile policy that is configured to assess a Privilege Fee, a dialog displays containing bill information for all users that received a bill that was not paid automatically. If any of these bills are paid automatically, a dialog displays containing bill payment information for all users that received a bill and had it paid automatically. WorkFlows then displays a dialog that lists the modified user group members and their respective privilege statuses.

If the user is associated with a User Profile policy that is not configured to assess a Privilege Fee, only the dialog listing user group members and their privilege statuses displays.

After extending user privilege, click one of the following options. The options will depend upon the selections you made in the Set Properties window.

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Make More Changes to modify the existing user

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Renew Another User’s Privilege to renew another user’s privileges

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Close to exit the wizard

Important Considerations When Using this Wizard

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It may be possible to find a user by a previous user ID, if configured in policies. Go to the FAQs: Searching User Records topic.

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If the user is blocked, an alert window will appear. If your library uses the User Groups feature, and this user’s responsibility level is LINKED, then this user will inherit the delinquency status of the worst-case user in the group. If a user in the same group is delinquent, blocked, or barred, an alert window will appear.

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If the user has a credit account and policies are configured to automatically pay privilege fees with money from the credit account, fees created when renewing a user’s privilege may be paid automatically with funds from the user’s credit account. For more information, see FAQs: Credit User Accounts.