Print Ready Purchase Orders Report
The Print Ready Purchase Orders (Prtpo) report is the report that libraries use most to keep up to date with periodic batch printing of purchase orders. As orders are placed, library staff can update an order as often as necessary. When the order is complete and ready to be mailed to the vendor, the staff can set the Date Ready at the workstation, and continue placing orders with other vendors. At the end of the day or week, or at the beginning of a new fiscal cycle, all of the orders which were marked as ready to be placed can be printed in batch. You can also schedule this report to run regularly, so that all purchase orders marked as ready are automatically printed.
This report produces purchase order notices in the station library of the staff running the report. The only order selection options available are Library, Date Ready, and Date Mailed. The default values select any ready order in your acquisitions (station) library that has never been mailed. By default, an order notice with purchase order notice text is output, and sent to the vendor’s ordering address.
This report contains the following tabs.
| • | Basic Tab: Reports |
| • | Order Selection Tab |
| • | Sorting Tab |
| • | Order ID Notice Tab |
The Date to Claim field in an order record is updated only if the Date to Claim field was NEVER and the Count as a Notice Mailed check box is selected on the Order ID Notice tab. If a date is manually entered in the Date to Claim field of the order, it will not be replaced with a date calculated according to the vendor record.
To print purchase orders that are selected based on more general criteria, use the Print Purchase Orders report.
To print specific purchase orders, use the Print Specific Purchase Orders report.
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