Notify Users About Favorites Report
When a patron logs into the e-Library, authors and subjects in the catalog can be identified and marked as Tell Me When records. The Notify Users About Favorites (Searchfavorite) report allows the patrons using the Tell Me When feature to be notified when the library acquires new titles that match their selected author or subject.
This report is in the e-Library tab of reports.
This report should only be scheduled if your system is configured to use the Tell Me When, Favorites, and MyProfile features of the e-Library.
Patrons must be using a user access which is a Personal Access Type, not Shared.
The Notify Users About Favorites report contains the following tabs.
| • | Basic Tab: Reports |
| • | Charge Notice Tab for Favorites |
| • | Title Selection Tab |
| • | User Selection Tab |
| • | User Status Selection Tab |
The Notify Users About Favorites report looks at the date a title was created and compares it to the date the Tell Me When favorite record was added. By default, only titles which are neither shadowed nor accountable and which have a Date Created which is not more than one month before the report run date are selected.
Each time the Notify Users About Favorites report is run, it alerts the patron only to new titles added to the catalog. When the patron indicates that he wants to be notified about a particular author, only titles added after he or she selected Tell Me When are identified. Each time the Notify Users About Favorites notice is generated, the notification date of the Tell Me When favorite record is updated. The next time the report runs, only titles which were created after the last report run date are selected and sent in the notice to the user. This only applies if the Count as a Notice Sent check box is selected in the Charge Notice tab. If not, the date the user is notified is never updated and the entire sequence of favorites is resent in the notice each time.
Even when the report is run with the Count as a Notice Sent check box selected, if the frequency of the user’s Tell Me When notification is shorter than the date range specified in the Date Created selection field, the next notice can contain both new titles and the titles from the previous notice.
For example, on Monday, June 3, 2006, Susan asked to be notified every seven days about new titles by Mary Higgins Clark. On June 6th, three new Mary Higgins Clark novels were received and the item records were created. The library has scheduled the Notify Users About Favorites report to run every Friday to select titles created in the past month, and with the Count as a Notice Sent check box selected. The Count as a Notice Sent option changes the date Susan was last notified to June 7, 2006. Then, the next time the report ran, on June 14, it sees that Susan wants to be notified every seven days, and again selects titles created in the previous month. The same three titles are selected again, and again. Only when the three titles created on June 6th no longer fall within the previous one month Date Created selection is Susan no longer notified about those titles.
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