Change DB To Acknowledge Items Report

The Change DB To Acknowledge Items (Setacknowledge) report updates a batch of copy records to show the date an external user acknowledged receipt of the items. This report is in the Accountability Group Reports.

The Change DB To Acknowledge Items report contains the following tabs.

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Basic Tab: Reports

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Date Acknowledged Tab

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Print Item Tab

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Style Sheet Tab

If a user is EXTERNAL, the Date Acknowledged field defaults to NEVER when an accountability copy is charged, and a receipt number is generated (if the Charge Receipt attribute of the Clearance policy is selected). When charging accountable items to an EXTERNAL user, all items may be charged to the user on the same receipt, and notification can be sent to the external user the List/Print Dispatch Receipt (Printdispatch) report. The accountability receipt is dispatched with the accountable items, and must be signed by the receiver and returned to the library. When receipt of the material is returned or acknowledged by an external user, the accountability operator can then enter the date the user acknowledged receipt of the item by running the Change DB To Acknowledge Items report, or entering the date manually.

The Change DB To Acknowledge Items report makes the following modifications.

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Sets the Date Acknowledged field in the copy’s accountability record

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Sets the Purge Date based on the Purge Period attribute of the Clearance policy, so that the dispatched items will be removed from the database at some future date (unless the policy states that it should never be purged, indicated by a 0).

The only Copy Accountability selections that are available are Receipt Number, Date Charged, and Charging Patron Type. At least one Receipt Number must be specified using the String List gadget. By default, any Date Charged is selected, and only EXTERNAL Charging Patron Types are selected.

The Date Acknowledged field on the Date Acknowledged tab is required to run the report, and defaults to the report run date. If the user dated the receipt acknowledgement, that date may be supplied using the Calendar gadget instead.

The Print Item tab options can be used to print item information, including charge and classification information for items that were acknowledged.