MARC Export Utility Wizard

The MARC Export Utility wizard can be used to export catalog records from the SirsiDynix Symphony database and copy them to a file on the workstation or the SirsiDynix Symphony server. Catalog records may be exported for a number of reasons.

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To contribute to a state library catalog or union holdings list

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To have authority processing done by a vendor

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To maintain holdings at a book jobber/vendor to check orders for duplicates

The Export tab of the MARC Export Utility wizard is used to export bibliographic records to a file on the workstation or the SirsiDynix Symphony server. The Preview tab is used to review and verify the validity of the bibliographic records before they are exported to a file.

To review and export records

First, run the Extract Keys for MARC Export Report from the Bibliographic report group. This report selects the catalog records that will be exported, saves the keys to the selected records to the dumpkeys file.

In the MARC Export Utility wizard properties, decide how many records you want to export to each file, and make selections accordingly. For example, 100 records are being exported, and you want to put 50 records in each file. Select the Include N Records export option in the wizard properties, and type 50 in the text box. You can type up to 10 digits in this text box.

Also in the wizard properties, if you want to preview the catalog records before exporting them, decide how many records to display in each preview file, and make selections accordingly. For example, 100 records are being exported, and you want to put 10 records in each file for viewing. Select the Include N Records view option, and type 10 in the text box. You can type up to 10 digits in this text box. Run the Extract Keys for MARC Export report from the Bibliographic report group. This report selects the catalog records that will be exported, saves the keys to the selected records to the dumpkeys file, and saves the number of catalog records specified in the wizard properties to each file.

Click the MARC Export Utility wizard.

If you want to preview the catalog records before exporting them, click the Preview tab. In the File to View box, select the file of records you want to view from the list, and click Preview. Repeat this step for all the files you want to preview.

Click the Export tab. The Records Selected On field shows the most recent run date and time of the Extract Keys for MARC Export report. The Record Count field displays the total number of catalog records to be exported.

In the Save Exported Records option, do one of the following.

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To export records to a file on the server, click On Server, and type the file name to which to export records in the File Name on Server box. Type only the file name, and do not specify a file path. The files of exported records are always saved to the /temp directory on your server.

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To export records to a file on your workstation, click On Client, and type the file name to which to export records in the File Name on Client box. You can also specify a file path on your workstation, or select a file path using the Select File gadget.

In the File to Export box, select the file that contains the records you want to export from the list.

Click Export.

When the wizard finishes exporting the files, SirsiDynix Symphony displays a message similar to the following, where filename is the name of the file you typed in the File Name on Server box.:

Records saved to:/tmp/<filename>

A log.txt file opens and displays the export log. When you finish reviewing the log file, close the log file window.

Click OK to close the Completed dialog box.

Important Considerations When Using this Wizard

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If the dumpkeys file does not exist in the /Unicorn/Xfer directory when the MARC Export Utility wizard is used, a message appears and informs you to run the Extract Keys for MARC Export report before exporting records.

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The MARC Export Utility wizard reads only the latest dumpkeys file created by the Extract Keys for MARC Export report. You must run a single Extract Keys for MARC Export report, then export the records identified by the dumpkeys file before running another Extract Keys for MARC Export report.

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If the Records Selected On field on either the Export tab or the Preview tab is incorrect, run the Extract Keys for MARC Export report to change the date.

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The delivered dumpjunktag file lists the SirsiDynix Symphony system internal tags 596, 598, and 599. This is the default list of tags to be excluded when exporting catalog records unless the SirsiDynix Symphony Administrator modifies this file. The dumpjunktag file is found in the /Unicorn/Custom directory. For exported Z39.50 records, the default list of tags to be excluded appears in the zjunktag file, also found in the /Unicorn/Custom directory.

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For information about exporting Unicode records, see FAQs: Unicode Support for Sites Running Oracle.