FAQs: Exporting Bibliographic Records with the MARC Export Utility Wizard
| • | How do I prepare bibliographic records for export? |
| • | How do I preview bibliographic records before exporting them to a file? |
| • | How do I change an incorrect date in the Records Selected On field? |
How do I prepare bibliographic records for export?
Before you export MARC records to a file on your workstation or the SirsiDynix Symphony server, you must select the records to be exported. To do this, run the Extract Keys for MARC Export report from the Bibliographic report group.
Records must be selected before being output. Records may be selected either by their common characteristics, such as title creation date, format, and item type, or by typing a list of item IDs.
The keys to the selected records are written to the dumpkeys file in the Unicorn/Xfer directory. The records associated with these keys can later be exported using the MARC Export Utility wizard.
MARC 21 records and non-MARC 21 format records must be selected and exported separately. MARC 21 records (formats like MARC, SERIAL, MAP, MUSIC, and so forth), may be exported in either blocked or spanned MARC (machine-readable) format or flat ASCII (human-readable text) format. Non-MARC 21 records (STINFO, TECHRPT, and so forth) must be exported in flat ASCII format.
How do I preview bibliographic records before exporting them to a file?
You can preview bibliographic records before exporting them to a file. Do the following to preview the records.
| 1 | Decide how many records to display in each preview file, and select the MARC Export wizard properties accordingly. For example, 100 records are being exported, and you want to put 10 records in each file for viewing. Select the Include N Records view option, and type 10 in the text box. |
| 2 | Run the Extract Keys for MARC Export report from the Bibliographic report group. |
| 3 | Click the MARC Export Utility wizard. |
| 4 | Click the Preview tab. |
| 5 | In the File to View list, select the file of records you want to view, and click Preview. Your default word processor opens the file for you to view. |
| 6 | Close the records file when you have finished reviewing it. |
| 7 | Repeat steps 6 and 7 for all the files you want to display. |
How do I change an incorrect date in the Records Selected On field?
If the Records Selected On date is incorrect, run the Extract Keys for MARC Export report to change the date.
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