Checking In Issues by Barcode

You can check in serial issues delivered to the library that use BAR SICI coding on each issue, by scanning in or typing the barcode to check in the issue. If you are not using a SICI barcode to check in an issue, see the method defined in Check In Issues of a Serial Wizard topic.

To check in issues by barcode

Click the Check In Issues of a Serial wizard on the Serial Control toolbar.

In Item Search, identify the issue you want to check in by setting the search method to Search or Exact, and the search index to BAR SICI. If you do not have a barcode scanner, but still want to enter the issue’s barcode, use the HR SICI option.

If the issue has no SICI printed on it, but the ISSN does appear on the piece, type the ISSN in the text box. The ISSN must be typed in the form 9999-1111. The first matching SISAC ID field in a control record appears as a result.

WorkFlows validates ISBNs or ISSNs typed in serial control records. A warning message will display if the ISBN/ISSN contains invalid characters, or whose digits do not pass the validation calculation described in the standard for these numbers. However, invalid ISBN/ISSNs are not prevented from being saved to the record.

Scan the issue’s barcode if you chose BAR SICI, or type the barcode the Item ID box if you selected HR SICI, and click OK.

If comments, notes, or instructions defined on the Extended Information tab exist for the serial control, these special instructions appear automatically. Comments specific to the issue being checked in also appear. Click OK to continue the receipt of the issue.

Serial control instructions may also be viewed during the receipt process by clicking the Special Instructions button. Issue-specific instructions for issues other than the one being received may be displayed by clicking Receipt Status on the Expected tab.

On the Next Issue tab, verify that the issue displayed is the one that is expected and that the appropriate number of copies were received, and click Check in Now.

If the issue and copies are not the same as displayed for receipt, see the related topics for each situation.

If the issue has routings, the lists will appear beginning with the table of contents routing (displayed as copy: 0) and ending with the routing for the last copy with a routing list. Each list appears separately, and you will be prompted to print or not print each one in order. If you select to print and a printer is not defined in wizard properties, a system message will appear, and the list will not be printed.

Note: For more information about printing routing lists, see FAQs: Creating and Modifying Routings.

If items are being created by the receipt, a confirmation window appears with automatically generated item IDs next to the copies created. If properties are not set to automatically create items, a section where library assigned barcodes may be entered appears. Scan or type a barcode.

When the issue is received and any items have been created, basic issue information and the copies received, MARC holdings created, items added to the catalog, and routing information appears. If you are checking in more than one consecutive issue of a serial, you may click Next Issue. If all current issues have been received for this serial control, you may be prompted to generate additional predictions or receive the issue without a prediction.

After checking in an issue, you may be able to click one of the following options.

•

Next Issue and click Check In Now to check in the displayed issue, or click Different Copies, or click Different Issue

•

Next Issue, and on the Expected tab, click Selected Issue to select a different predicted issue and receive it as in the Different Copies procedure

•

Next Issue, and on the Claimed tab, click Selected Issue to select a claimed issue and receive it as in the Different Copies procedure. Receiving a claimed issue transfers it to the Received tab. Claiming information may then be viewed using the Show Issue Detail helper.

•

Next Issue, and on the Control tab, leave the Check In Issues of a Serial wizard, and click Modify Control

•

Next Issue, then click Title List to select another title from the list of titles searched

•

Next Issue, then click Control List to select another control record from the list of controls for the title

•

New Lookup to look up a new title

•

Close to exit the Check In Issues of a Serial wizard