Load Flat Selection Records Report

The Load Flat Selection Records (Selectionload) report loads the flat ASCII selection list records created by the Load Bibs for Selection report and the Load Bibs with Selections and Decisions report.

The SirsiDynix Symphony Workstation server must be running to schedule and run this report, or the report will fail. Do not halt the SirsiDynix Symphony Workstation server until the report displays on the finished list.

The Load Flat Selection Records report can also be used to update existing selection lists. As the flat ASCII records are loaded, if a selection list ID in the flat record matches an existing selection list ID, the report will update the matching existing list line and decision records. If there is no matching list line, a new line is created. Selection records are updated as follows.

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List line matching is accomplished by call number, so the list line will be updated if it is the first list line on the selection list that matches the catalog key and call number sequence.

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Existing list line extended information will be overwritten by new extended information from the flat record.

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Decision records will be updated if the user IDs match; otherwise, a new decision record and funding/distribution segments will be created.

The Load Flat Selection Records report is in the Acquisition Load Group Reports.

This report contains the following tabs.

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Basic Tab: Reports

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Selection List Loading Tab

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Print Selection Tab

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Style Sheet Tab

To load the flat ASCII selection list records

Transfer the file containing bibliographic records with or without embedded selection list data from your workstation to the /Unicorn/Marcselimp/Sellists directory of your server using the Marc Selection Import Utility wizard.

Run the Load Bibs for Selection Report or Load Bibs with Selections and Decisions Report to create or update the SirsiDynix Symphony bibliographic records and extract the ASCII text file of selection records and test that they will load. Flat selection records are extracted to the /Marcselimp/Sellists directory with a file name which contains the date and a sequential number.

Run this Load Flat Selection Records report to incorporate the selection records into the SirsiDynix Symphony selection list databases.

Modify selection lists using selection list wizards.

When loading bibliographic records with selection data, the Load Bibs with Selections and Decisions report essentially performs the first test load of the selection record data. Then, you can use the Edit option on the Selection List Files to Load tab of the Marc Selection Import Utility to correct selection record information that would not correctly load, or use the Remove option to remove selection records that should not be included in the load. The Load Flat Selection Records report is the second report to run in the Acquisition Load group of reports.

In the Load Flat Selection Records report, on the Selection List Loading tab, the File to Load list displays the files in the
/Unicorn/Marcselimp/Sellists directory. The default acquisitions maintenance library for the selection lists is specified in the Maintenance Library field.

On the Print Selection tab, select check boxes next to the information you want to print for each selection list.

Once the report runs, the report log indicates any of the selection records that did not load properly. Refer to 9XX Flat Order Record Format Used by the SirsiDynix Symphony MARC Order Loader for information about the selection data. If records loaded in error, use the Copy option on the Select List Error Files tab in the Marc Selection Import Utility wizard to copy the error records to the Selection List Files to Load tab. Select the file of selection records, and use the Edit option to correct the errors. Run the report again to load the records.