Load Bibs with Selections and Decisions Report
The Load Bibs with Selections and Decisions (Selectbibemb) report is used to load bibliographic records with embedded selection list information. The report will create bibliographic records, a selection list, a list line for each record, and decision records for each list line. Decision funding and distribution information is carried in the 9XX fields of the incoming bibliographic records. Additionally, bibliographic records containing unit price and extended information can create this information for the selection list records. Use the Marc Selection Import Utility wizard to copy the vendor files to the server and manage the selection list data.
This report is in the Acquisition Load Group Reports.
All 9XX tags selected by this report must be defined in the Catalog Format policy corresponding to the records you want to load. Define MARC tags on the Entries tab of the Catalog Format Wizard.
Undefined 9XX tags result in Entry ID not found in formatXXX errors in the report output, where XXX is the undefined tag number.
This report contains the following tabs.
On Unicode systems, if SirsiDynix flat format records are provided for loading, these records must be encoded UTF8. Also the encoding scheme code in the .000. entry of each flat record (the 8th position of 000|a) must have the value (a) as in the following example.
.000. |aamI 0c a
The process for using this report is as follows.
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Make a ”cart” of books (file of bibliographic records) from the vendor’s Web site. On vendor Web sites, grids are enabled where you can specify fund and holding code information for each item in the cart, which is translated to a 9XX tag. |
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Download the ”cart” of bibliographic records with the embedded funds/holding codes to your workstation. |
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On the Utility toolbar, use the Marc Selection Import Utility wizard to copy the file to the server. |
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Schedule this Load Bibs with Selections and Decisions report and select a default decision for these records, typically BUY. Use the Segments gadget to specify where in the bibliographic records the fund ID, quantity, and holding code can be found, typically a 9XX tag. |
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Run this Load Bibs with Selections and Decisions report to load the bibliographic records and create the flat ASCII selection list records. |
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When ready to order, change the selection list status to READY, and use the Order From Selection List wizard on the Selection List toolbar to create orders. |
Important Considerations When Running this Report
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User distributions are not supported by this report. |
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SirsiDynix reserves the 999 tag for a special use in the 9XX record loading process; records to be loaded by this report should not contain a 999 tag. |
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When making selections on the Load tab of this report, consider the following: In the reports that load bibliographic records with order information or that load bibliographic records with selection list information, entries used in the 9XX processing cannot be listed in the junktag file. This includes the 999 entry which SirsiDynix uses as part of 9xx processing, and any 9XX field the library uses to carry order/selection information. |
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Call numbers are created for the library of the first holding code in each bibliographic record. |
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If multiple matching records exist in the SirsiDynix Symphony database, only the first title encountered is updated. |
Related topics
Acquisition Load Group Reports
MARC Selection Import Utility Wizard
Segments Information Gadget
Load Flat Selection Records Report