FAQs: Maintaining a New Books List

The following information and procedures apply to the Add Items to Item List report in WorkFlows and to the Batch Add Have You Read? report in SirsiDynix Symphony K12.

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How do I create an online ”New Books” list that can be updated periodically?

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Do I need to run any other reports to maintain my New Books list?

How do I create an online ”New Books” list that can be updated periodically?

To create a ”New Books” list in SirsiDynix Symphony, you can add the titles of books you have recently cataloged to a particular list which displays from your WebCat’s Information Desk. The Add Items to Item List (Additemlist) report (or the Batch Add Have You Read (Addhaveuread) report in SirsiDynix Symphony K12) inserts a 598 tag into the bibliographic record with the policy name NEW.

To create a “New Books” list

Do one of the following:

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In WorkFlows, select the Add Items to Item List report in the Info Desk report group.

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In SirsiDynix Symphony K12, select the Batch Add Have You Read? report in the Housekeeping report group.

Click Setup & Schedule. Name the monthly report in the Basic tab.

Click the Information Desk tab. In the Information Desk field, select NEW from the list.

In the Type field, select Item.

Click the Item Selection tab. In the Date Created field, click the Date Range gadget.

Click the Date Depends On the Report Run Date helper to select a sliding date range.

Under Start Date in the Date Range window, click Before, change the numerical value to 1, and select Months from the pull-down list.

Under End Date in the Date Range window, click Before, change the numerical value to 1, and select Months from the pull-down list. The text at the beginning of the Date Range window displays the selections you made, as in the following example.

Use data for dates within a period starting from 1 month before the report run date ending 1 month before the report run date.If necessary, you may edit the Start Date and End Date selections. After verifying your selections, click OK to return to the Item Selection tab.

Optionally, you may click the Title Selection tab and use the Number Range gadget in the Publication Year field to select items published after a certain year. This may be useful if the library is having a retrospective conversion done and cataloging new items at the same time.

For example, in the Publication Year field, click the Number Range gadget, select the Greater Than (>) button, and type 1990 in the text field to have the report select items published after 1990. Click OK to return to the Title Selection tab.

Click Schedule.

Under Schedule, click Monthly. Use the calendar that appears under Start Running On to select the date on which to start running the report. The time field under the calendar uses a 24-hour clock for specifying the time to start running the report on the selected date.

To set up an automatic monthly report of last month’s new books, select the first day of the new month following the month for which you want a list of new books.

Under Days of Month, clear all check boxes except for the check box that corresponds to the date you selected under Start Running On.

For example, if you selected May 1 as the start date of the report, clear all check boxes under Days of Month except for the check box next to 1.

Under Printing/Distribution, make any desired printing or report distribution selections, then click Schedule.

Do I need to run any other reports to maintain my New Books list?

Before you add items, run the List Inventory by Item Number (Invlist) report in the Bibliographic group of reports. Use the same selections to confirm that the Add Items to Item List report will produce the desired results.

After adding items, new items will not display in your WebCat’s Information Desk until the next Add, Delete, Update Databases (Adutext) report is run.