Print Invoice Tab
The Print Invoice tab contains the following options for you to control what information prints on invoices.
| • | Breakdown Tax Totals |
| • | Fund Summary Totals |
| • | Fund Summary Totals (delimited output files) |
| • | Generate Delimited Output Files |
| • | Invoice and Invoice Line Information |
| • | Invoice by Invoice Fund Summaries |
| • | Invoice Information |
| • | Invoice Line Information |
| • | Record Per Page |
| • | Subtotals and Tax Totals |
| • | Totals |
| • | Totals for Selected Records |
| • | XML Output |
Determines whether to print a breakdown of the tax totals. This check box is available only when the Subtotals and Tax Totals check box is selected. If the Breakdown Tax Totals check box is selected, totals are given for each Acquisitions Tax policy included in the invoices selected by the report. When added together, the tax breakdown amounts equal the tax totals.
Note: This option is available in the List Invoices (Invoicelist) report and the List Invoices, Lines (Invlinelist) report only if the Acquisitions Tax feature is enabled.
This option is deactivated when the Generate Delimited Output Files check box is selected.
Determines whether to print a grand total of the fund summaries of all selected invoices. For an example, see Invoice Information Output Results.
Note: This option is deactivated when the Generate Delimited Output Files check box is selected.
Fund Summary Totals (delimited output files)
Creates a pipe-delimited file of a grand total of fund summaries for all invoices selected by the report. The pipe-delimited file created by this option is saved to the Unicorn/Rptprint directory on the library server, and is named fund_summary_XXXX.pipe, where XXXX is the four-letter report ID that corresponds to the report.
Generate Delimited Output Files
Specifies that parts of report output are to be saved in one or more external files as pipe-delimited files. The pipe-delimited files are saved to the Unicorn/Rptprint directory on the library server. The pipe-delimited files can be opened using the Fixed Format Manager Helper in the Finished Reports wizard.
Note: The Invoice Information, Invoice Line Information, Totals, Fund Summary Totals, and Record Per Page options are deactivated when you select the Generate Delimited Output Files check box.
If you select the Generate Delimited Output Files check box, you must select at least one of the four check boxes below it to specify which files you want to create.
Invoice and Invoice Line Information
Creates a pipe-delimited file of invoice and invoice line information. The file contains basic information from the invoice, including amounts, number of lines and copies, dates, and funding summaries. In addition, the file contains information for each invoice line, including amounts, funding, payment dates, and audit trail information. The pipe-delimited file created by this option is saved to the Unicorn/Rptprint directory on the library server, and is named inv_and_invline_XXXX.pipe, where XXXX is the four-letter report ID that corresponds to the report.
Invoice by Invoice Fund Summaries
Creates a pipe-delimited file of fund summaries for each invoice selected by the report. The pipe-delimited file created by this option is saved to the Unicorn/Rptprint directory on the library server, and is named inv_funds_XXXX.pipe, where XXXX is the four-letter report ID that corresponds to the report.
Invoice Information Output Selections gives basic information from the invoice, including amounts, number of lines and copies, dates, and funding summaries.
Note: These options are deactivated when the Generate Delimited Output Files check box is selected.
Invoice Line Information Output Selections lists basic information from each invoice line, including amounts, funding, payment dates, and audit trail information.
Note: These options are deactivated when the Generate Delimited Output Files check box is selected.
Determines whether to print a record per page. This check box is cleared by default. A record includes all information associated with a single invoice, including all selected lines.
Note: This option is deactivated when the Generate Delimited Output Files check box is selected.
Determines whether to print subtotals and tax totals of all selected invoices. Subtotals are totals that do not include tax amounts. Tax totals are totals that do not include subtotals (that is, amounts that are not tax amounts). When added together, the subtotals and tax totals equal the grand totals.
Note: This option is available in the List Invoices (Invoicelist) report and the List Invoices, Lines (Invlinelist) report only if the Invoice Tax feature is enabled.
This option is deactivated when the Generate Delimited Output Files check box is selected.
Determines whether to print a grand total of all selected invoices. If you choose not to print any invoice line information, the invoice lines and total copies fields will print with a 0 value. Totals are listed on a separate page. For an example, see Print Invoice Output Results.
Note: This option is deactivated when the Generate Delimited Output Files check box is selected.
Creates a pipe-delimited file of subtotals and tax totals for the invoices selected by the report. Subtotals are totals that do not include tax amounts. Tax totals are totals that do not include subtotals (that is, amounts that are not tax amounts). When added together, the subtotals and tax totals equal the grand totals. The pipe-delimited file created by this option is saved to the Unicorn/Rptprint directory on the library server, and is named invoice_totals_XXXX.pipe, where XXXX is the four-letter report ID that corresponds to the report.
If the XML Output check box is selected, the report results are written to an EXtensible Markup Languange (XML) file. The XML file can be viewed in a browser window or opened with a third-party application, such as a spreadsheet application. By default, the XML Output check box is cleared.
For non-notice reports, the file is saved in the /Rptprint directory with the naming convention internalrptname.prn, such as ahdb.prn. The report log lists the report file name.
The Default Style Sheet field on the report’s Style Sheet tab specifies the EXtensible Stylesheet Language (XSL) file that is to be used to display and print the report output.