Book X12 Acknowledgements Report

The Book X12 Acknowledgements (Bookx12POA) report generates an EDI acknowledgment that indicates to the library that the vendor has electronically received the purchase order. This acknowledgement includes the vendor, billing, and shipping information as well as a list of the items ordered and their status.

This report contains the Basic Tab: Reports.

The following acknowledgement codes may be used by the vendor to indicate the status of each orderline:

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AC – Item accepted and shipped

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AR – Item accepted and released for shipment

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BP – Item accepted and partial shipment, balance backordered

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DR – Item accepted and date rescheduled

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IA – Item accepted

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IB – Item backordered

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IC – Item accepted, changes made

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ID – Items deleted

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IE – Items accepted, price pending

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IF – Item on hold, incomplete description

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IH – Item on hold

Once the acknowledgement has been received, the library can use the above codes to update the status of the orderline in the order record, if necessary.

You can use either the Book X12 Acknowledgement report or Book X12 Ack with PO Update report to record order acknowledgements from your vendors. Every run of either report will process all of the available POA files. However, one library in your system cannot use one report, while another library uses the other report to process POA files. You must decide on one report to use for POA processing.