Editing Records in MARC View

The MARC View displays all fields (fixed and variable) as individual tag entries. Depending on the options selected in default properties, descriptive labels may display in the left-side pane in the Editor.

You can collapse or expand lines in the Editor. If a line is collapsed, only one line per field appears. If you click the drop-down arrow, the line will expand so that one line per element—tag, indicator, subfield, or position—appears. Tabbing to the element or indicator you want to change causes a drop-down arrow to appear on the right side of the Editor, as follows.

To edit a fixed field in the MARC View, you must expand the field.

If a fixed field contains an “undefined” position in MARC21, the Editor displays an asterisk.

You cannot edit the 001, 003, or 005 fields of MARC21 records.

Click the drop-down arrow to open a list of valid MARC 21 subfields or indicators for that field.

When editing the record in the MARC View, you have access to the following options in the right-click menu.

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Copy and Move Fields (subfields and indicators)

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Add Fields Before

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Add Fields After

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Delete Fields

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Append Fields

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Edit Fields

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MARC Help Link

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Controlled Vocabularies (336, 337, and 338 fields only)

For information about working with UNIMARC coded fields in the MARC View, see Adding and Editing UNIMARC and Other Format Coded Fields.

Copy and Move Fields

You can use standard Windows keyboard shortcuts to cut (move), copy, and paste fields, indicators, and subfields.

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Cut – Moves selected data to the Windows Clipboard

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Copy – Makes a duplicate of the selected data and places it in the Clipboard

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Paste – Pastes data from the Clipboard into the current location

Keep in mind that you can only cut, copy, and paste information from one tag at a time.

Add Fields Before

To add a field before the current one

Select the field immediately below where you want to add the new field, then click the Before helper.

Or, right-click to open the shortcut menu, then click Add Field Before.

Type the field you want to add.

Add Fields After

To add a field after the current one

Select the field immediately above where you want to add the new field, then click the After helper.

Or, right-click to open the shortcut menu, then click Add Field After.

Type the field you want to add.

Delete Fields

While editing a record in MARC View you can delete the current field from the record. In MARC 21 format, you cannot delete the LDR and 008 fields.

Position the cursor on the field you want to delete.

Click the Delete helper.

Or, right-click to open the shortcut menu, and then click Delete Field.

Append Fields

In addition to adding fields, you can also append a field to a record. When you append a field to a record, SirsiDynix Symphony adds the new field at the end of the record.

Position the cursor anywhere in the Editor window, then click the Append Field helper.

Or, right-click anywhere in the Editor window to open the shortcut menu, then click Append Field.

Type the field you want to add. SirsiDynix Symphony adds the new field at the end of the record.

Edit Fields

You can change the value of most tags, all indicators and subfields, and add and remove fields and subfields.

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Select the field you want to edit, and the cursor appears. You can move the cursor by using your arrow keys or by clicking elsewhere in the field.

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To add a subfield at the end of the field, place the cursor in the field you want to edit (you can use the mouse or move the cursor with the arrow keys), press SHIFT+BACKSLASH to add the delimiter symbol, and then type the new subfield code (for example, |a).

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To delete a subfield, position the cursor on the subfield you want to delete, then press BACKSPACE or DELETE.

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To delete Unicode formatting characters on a Unicode system, you must first select the formatting character by holding the Shift key down and using the right or left arrow keys or by using the mouse. The caret will change to a rectangle outline, at which time the DELETE key may be used to delete the Unicode formatting character.

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To link two fields that are to be paired on a Unicode system, right click in either field and select Link. To unlink two fields that should not be paired, right click in either field and select Unlink. For information about adding for editing 880 tags using the Editor window, go to FAQs: International Cataloging.

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To help identify the MARC elements, SirsiDynix Symphony displays definitions for every tag and subfield in the record. When you point to a particular MARC field, subfield, control field, or indicator, a brief definition of the element displays in the Editor’s status bar.

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You can also insert, add, or remove subfields using the shortcut menu options.

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For information on adding 006 and 007 fixed field tags using the Editor window, go to Adding 006 or 007 Tags.

MARC Help Link

These options are configured in the MARC Help Link wizard and direct you to an external site where you can find descriptions of the selected MARC field. For information on creating these options, go to MARC Help Link Wizard.

Position the cursor in the field you want to look up.

Right-click to open the shortcut menu, and then click either RDA Toolkit, MARC Help on LC, or the custom policy that has been set by the system administrator.

Controlled Vocabularies

To use controlled vocabularies, you need to configure your 336, 337, or 338 field (33X field) to use the CODED entry class in the Catalog Format Wizard.

Use the Before or After helper to add the 33X field, and then press TAB or ENTER. The Select a Subfield dialog box appears.

In the Select Subfield Code To Add list, select the subfield you want to use, and then click OK.

Double-click the element you want and do one of the following.

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For variable subfield entries, type the value you want into the field.

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For policy-controlled entries, a drop-down arrow appears on the right side of the Editor window. Click the drop-down arrow to open a list of available elements for this field and select the element you want.

Press ENTER.

For more information on working with fields with controlled vocabularies, see Adding and Editing UNIMARC and Other Format Coded Fields.

Important Considerations When Editing Records in the MARC View

Pressing CTRL-D while entering records allows subfields to be edited in one language and the keyboard returned to the original language when entry is complete. This option only works under the following conditions.

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The server is a Unicode server.

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The input keyboard layout at the time CTRL-D is invoked is other than English.

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The host platform has at least one English language keyboard layout active.

For example, if the input language is French and an English language or keyboard is installed, CTRL-D inserts the subfield delimiter and changes the language to English for entry of the subfield code. After entry of the subfield code, the input language returns to French. If Ctrl-D inserts a subfield delimiter/code into a field containing characters with strong right directionality, the subfield delimiter/code will be embedded in RLM (right-to-left mark) characters consistent with usage in the Add Subfield Delimiter/Code helper.