Transfer Budget Amount Wizard

The Transfer Budget Amount wizard allows you to transfer money between funds. Using this wizard you can transfer the budget amount from one source fund to one or more destination funds. It is possible to transfer funds within a fiscal cycle and across fiscal cycles.

To transfer budget amounts

Before starting the wizard, select a Fiscal Cycle for destination funds in the wizard properties.

In the Fund Search step, identify the source fund for the transfer.

This wizard includes a Fund Level search type. To further qualify your search, click the Fund Level option and select search values for the different fund levels.

A table of funds meeting your search criteria appears. The fund name, fund ID, and number of fund cycles displays for each fund.

Note: An over encumbered/spent alert will appear next to funds that are over encumbered.

Select a fund and click Display This Fund. Detailed information about the fund displays.

If this is the fund you want to use as the source fund, click Display Source Fund, and the Transfer Budget Amount window opens.

Financial information for the source fund displays at the top of the window. As funds are moved from the source fund, this information is updated. Under Destination Funds, you can change the Fiscal Cycle of Destination Funds by selecting a new cycle from the drop-down list.

Note: Destination funds must exist for the selected fiscal cycle.

In the Destination Funds boxes, select funds using the Browse Fund Gadget and type the Amount of Transfer values. Up to 10 destination funds can be selected.

Click Preview, and a window opens, displaying the effects of the proposed fund transfers. No changes to the funds are made at this step. When the transfer amount exceeds the over encumbered/over expenditure percentages, warning messages will display.

Note: The Preview step is recommended.

Click Make More Changes if you are not satisfied with the proposed fund transfer results. Make adjustments to the destination fund values as needed.

If you are satisfied with the results of the fund transfers, click Transfer Budget Amounts. Under Destination Funds, the list of modified funds displays the transfer amounts, budgeted free balances, and cash balances. Under Source Fund, the amounts are updated, reflecting the budget transfers.

After transferring fund budgets, you can click one of the following options.

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Return to Search to return to the search result list

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New Search to search another fund for transfer

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Close to exit the Transfer Budget Amount wizard

For more information about transferring budget amounts, see FAQs: Transferring Budget Amounts.

If the system is configured to track audit trails, an audit trail of fund transfers will be maintained in the audit trail database. A separate entry is added for each transfer.