Title Control Number Gadget

When title control numbers in a file of bibliographic records that are being loaded are matched against existing bibliographic records, new records are created, or not, and existing records are updated, or not, based on the rule selected using the Title Control Number gadget.

To use this gadget, do the following.

In the Title Control Number Matching Rule field, click the Title Control Number gadget.

Select one of following five rules to determine how records will be created or updated. As each rule is selected, a brief description of how the records will be loaded displays.

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Rule 1: Create Only

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Rule 2: Create and Update if NEVER Cataloged

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Rule 3: Update Only if NEVER Cataloged

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Rule 4: Always Create and Update

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Rule 5: Always Update Only

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Rule 6: Update Records with Only Exactly One Match

Click OK.

The following title control number matching rules are available.

Rule 1: Create Only

Only new records will be created. Records with title control numbers matching existing records will not load. Error records will be printed in the report log with the header ”flex already exists.”

Rule 2: Create and Update if NEVER Cataloged

New records will be created. Records with title control numbers matching existing records will only load for records that do not have a date cataloged, such as records loaded for acquisitions. Records matched that have a date cataloged specified will not load. Error records that match existing records will be printed in the report log with the header ”flex already exists” and the corresponding date that is in the date cataloged field.

Rule 3: Update Only if NEVER Cataloged

Records with title control numbers matching existing records will load only for records that do not have a date cataloged, such as records loaded for acquisitions. New records and records that match a record with a date cataloged specified will not load. Error records that match existing records will be printed in the report log with the header flex already exists and the corresponding date that is in the date cataloged field.

Rule 4: Always Create and Update

New records will be created. Records with title control numbers matching existing records will always load, replacing records that may have previously had cataloging activity.

Rule 5: Always Update Only

Records with title control numbers matching existing records will always load, replacing records that may have previously had cataloging activity. New records will not load. Error records will be printed in the report log with the header flex not found.

Rule 6: Update Records with Only Exactly One Match

Incoming records will be compared with records already in the system. Each incoming record will be checked to see if it matches more than one existing record. When an incoming record matches only one record, the existing record will be updated according to the other settings in this report. Records that are new to the system or match more than one existing record will not be loaded. These occurrences will be reported as errors.