Hold Notice Tab
The Hold Notice tab display for reports that can be set up to produce hold notices for selected users. The Hold Notice tab may or may not include the following options, depending on the report.
If set in properties to display, the Notices Helper may be available for creating or modifying notice text.
| • | Alternate Hold ID on Notice |
| • | Combine Notices |
| • | Count as a Notice Sent |
| • | Library Address |
| • | Library Address on Notice |
| • | Message 1 through Message 5 |
| • | Output format for notice reports |
| • | Salutation on Notice |
| • | Select ’Sent-From’ Library |
| • | Use Library Address in Patron Record |
If this check box is selected, all notices for the user will contain their alternate hold ID in addition to their name. By default, this check box is cleared.
For more information about the alternate hold ID, see Extended Information Tab: Users.
If this check box is selected, all notices for the user will be combined into one notice without regard to which library is the owning library or the charging library. The pickup library is shown for each hold. By default, this check box is cleared.
Note: If you select the Combine Notices option, the Print Separate Reports for each Library option becomes disabled. The reverse is also true. If you select the Print Separate Reports for each Library option, the Combine Notices option becomes disabled.
If the Count as a Notice Sent check box is selected, the number of hold pickup notices sent increments for each user selected by the report. Using this selection allows the system to keep track of the notices each user receives.
Specifies which address of the library will be printed on the notice. The Primary, Address 1, Address 2, or Address 3 address as defined in the library’s user record can be selected. If no address is selected, the primary address listed in the library’s user record is used.
This selection is available only when the Library Address on Notice check box is selected.
If this check box is selected, the library’s address displays on the notice. The exact address that prints on the notice is determined by the setting of the Library Address option.
Your use of these fields depends on the number of notices you send to users before removing an outstanding hold. By using the Count as a Notice Sent check box, SirsiDynix Symphony can distinguish between who last received their first, second, or third pickup notice, and automatically sends the next notice in the series, all in a single report. Use the Notices gadget to make changes to the notice text.
Output format for notice reports
The report data for notice reports can display in one of three formats:
Standard
The report data displays in a plain text format. The file is saved in the /Rptprint directory with the naming convention yyyymmdd_internalrptname.prn, such as 20100802_ahdb.prn. The report log lists the report file name.
Pipe Delimited
The report data is saved in a file in which every entry is delimited by pipes (||). The data can then be exported to a third-party application, such as a spreadsheet application. The file is saved in the /Rptprint directory with the naming convention yyyymmdd_internalrptname.pipe, such as 20100802_ahdb.pipe.
In addition, the report prints to a text file with the naming convention yyyymmdd_internalrptname.prn. The report log lists the report file name.
XML
The report data is saved in a visually enhanced text format (EXtensible Markup Language). The data can then be exported to a third-party application, such as a spreadsheet application. The file is saved in the /Rptprint directory with the naming convention yyyymmdd_partialrptname.xml, such as 20100802_ahdb.xml.
In addition, the report prints to a text file with the naming convention yyyymmdd_internalrptname.prn. The report log lists the report file name.
If this check box is selected, the salutation ”Dear User Name:” with the user name as defined in the user’s record, precedes the notice text, in addition to the User name and address that prints on all notices. If the user has a Title defined in the user record, such as Mr. or Ms., it is used instead of the first name in the salutation.
Use this list to specify which library’s address is to be used for the return address. This selection is useful for when the Combine Notices check box is selected, since the user may received notices from several libraries. The selections in this list are defined by the Library policy.
Note: This selection is available only when the Combine Notices check box is selected, the Library Address on Notice check box is selected, and the Use Library Address in Patron Record check box is cleared.
Use Library Address in Patron Record
If this check box is selected, the address of the patron’s home library is printed as the return address. By default, this check box is cleared.
Note: This option is available only when the Combine Notices check box and the Library Address on Notice check box are selected.
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