General Notice Tab
Reports that produce patron notices include the General Notice tab. This tab may or may not include all of the following selections.
Note If set in properties to display, the Notices Helper may be available for creating or modifying notice text.
| • | Count as a Notice Sent (Available only in the Expire Holds report) |
| • | Library Address |
| • | Library Address on Notice |
| • | Notice Text |
| • | Number of Columns Indented |
| • | Number of Lines in Top Margin |
| • | Output format for notice reports |
| • | Salutation on Notice |
Count as a Notice Sent (Available only in the Expire Holds report)
If this check box is selected, the Date Cancellation Notified in the users’ hold record is updated. If this check box is cleared, the Date Cancellation Notified is not updated, and the same cancelled holds are selected and sent in subsequent notices until the report is run with the Count as a Notice Sent check box selected.
Specifies which address of the library will be printed on the notice. The Primary, Address1, Address2, or Address3 address as defined in the library’s user record can be selected. If no address is selected, the primary address listed in the library’s user record is used.
This selection is available only when the Library Address on Notice check box is selected.
If this check box is selected, the library’s address displays on the notice. The exact address that prints on the notice is determined by the setting of the Library Address option.
In Demand Management, the configuration of the hold priority by user library or by pickup library determines which library’s address will print on the notice when Library Address on Notice check box is selected. If the configuration is set to Hold Priority by User Library, the library to which the user belongs will be printed on the notice. If the configuration is set to Hold Priority by Pickup Library, the pickup library for the selected hold will be printed on the notice.
Your library can create the text files that may be selected from the list.
The Notices helper can be used to display and modify notice text files.
Enter the number of columns from the edge of the page that should be indented from the left.
Enter the number of lines from the top of the page that should be skipped before the first line of text.
Output format for notice reports
Report data can display in one of three formats:
Standard
The report data displays in a plain text format. The file is saved in the /Rptprint directory with the naming convention yyyymmdd_internalrptname.prn, such as 20100802_ahdb.prn. The report log lists the report file name.
Pipe Delimited
The report data is saved in a file in which every entry is delimited by pipes (||). The data can then be exported to a third-party application, such as a spreadsheet application. The file is saved in the /Rptprint directory with the naming convention yyyymmdd_internalrptname.pipe, such as 20100802_ahdb.pipe.
In addition, the report prints to a text file with the naming convention yyyymmdd_internalrptname.prn. The report log lists the report file name.
XML
The report data is saved in a visually enhanced text format (EXtensible Markup Language). The data can then be exported to a third-party application, such as a spreadsheet application. The file is saved in the /Rptprint directory with the naming convention yyyymmdd_partialrptname.xml, such as 20100802_ahdb.xml.
In addition, the report prints to a text file with the naming convention yyyymmdd_internalrptname.prn. The report log lists the report file name.
If this check box is selected, the salutation ”Dear User Name:” with the user name as defined in the user’s record, precedes the notice text, in addition to the User name and address that prints on all notices. If the user has a Title defined in his user record, such as Mr. or Ms., it is used instead of the first name in the salutation.
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