Modify Authority Wizard

The Modify Authority wizard is used to modify records that are already in the authority file.

To modify an authority record

1

Click the Authority Maintenance group wizard.

2

Click the Modify Authority wizard. The Authority Search window appears.

3

Use Authority Search to search for the authority record you want to modify. If a current authority record exists, click the Current information link to access the last authority record displayed, modified, or added.

4

If your search finds results, a browse list displays in the hit list area. If the View pane is turned on, the selected heading will display in the lower portion of the window with the Control Tab, Description Tab, and Extended Information Tab. If the heading is an unestablished heading, the Cross-Reference Tab will display.

5

Select the authority record you want to modify, and then click Modify.

6

To modify information pertaining to the maintenance of the authority record, click the Control tab.

7

To modify authority information, click the Authority Tab.

8

Depending on your properties, the Extended Information tab may not display. If the Extended Information Tab displays, you can add authority information specific to your library.

9

After an authority record has been modified, click Save to save your changes.

10

Click Close to close the wizard or click Return to Search to return to the Item Search window.

Important Considerations When Using this Wizard

•

Headings that have not been authorized in your library display with the UNAUTHORIZED tag in the browse list.

•

If you modify the format of an authority record to a format that has no entries in common with the original format, use the Before or After helper to insert a field with the appropriate lead heading. To avoid this situation and minimize the need to enter the field text again, you can change an existing entry to a valid entry for the new format before modifying the format.

•

To globally update headings in all catalog records to a new authorized form, use the Global Authority Change helper.

•

When performing an authority browse search, established authority headings in 1xx fields are preceded by an authority icon indicating that an authority record is associated with that heading. Unestablished headings in 4xx fields are preceded by a cross-reference icon. Cross-reference information displays in the Cross-Reference tab.

Related topics 

Overview

Modify Authority Wizard Properties