Delete Title, Call Numbers or Items Wizard

The Delete Title, Call Numbers or Items wizard is used to remove a title, call numbers, or items from the catalog.

To delete a title (call numbers or items)

Click the Title Maintenance group wizard.

Click the Delete Title, Call Numbers or Items wizard. The Item Search window appears.

Use Item Search to search for the title you want to delete. If a current record exists for the item, click the Current information link to access the last record displayed, modified, or added.

If your search finds results, a list of matching records display in the hit list area. Select the record you want to display. The selected title displays in the View pane on the Call Number/Item tab. If the title has holds, the Holds Tab also displays.

The Call Number/Item Tab displays a hierarchical structure (tree view) of the title and its call numbers and items. You can expand (click the plus sign) or collapse (click the minus sign) the structure to make it easier to use.

To delete the title and its call numbers and items, select the check box next to the title you want to delete. All associated call numbers and items will be selected for removal.

To delete the call numbers and associated items, select the check box next to the call number record you want to delete.

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If you select the only call number on the title, the title will also be selected for removal, as long as the Delete Title When Deleting Last Call Number or Last Item behavior property is selected.

To delete an individual item (and not the title or call number), select the check box next to the item you want to delete.

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If you select the only item record on the call number, the call number will also be selected for removal.

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If you select the only item/call on the title record, the title will also be selected for removal, as long as the Delete Title When Deleting Last Call Number or Last Item behavior property is selected.

Click Delete, then click Close to exit the wizard.

When you select the check box next to the title, call number, or item you want to delete, the title, call number, or item record changes to bold and italic. This convention allows you to easily identify which records will be deleted.

Additionally, when you select a call number or item to delete, the associated title (and call number) check boxes will be automatically selected and the background of the check box will appear in gray. This convention allows you to easily identify the title/call number associated with the record to be deleted.

If the Deletion of Items with Bills feature is enabled and you delete an item associated with a bill from the catalog, the item ID field and all other item-specific entries for that item will be blank anytime you view the bill within SirsiDynix Symphony.

Exceptions to Removing Titles/Call Numbers/Items

The following are exceptions to removing titles, call numbers, or items.

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Call Number/Item Maintenance – Users can only delete call numbers and items for libraries in their Call Number Maintenance and Item Maintenance library groups.

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MARC Holdings Maintenance – Users can only delete titles with MARC holdings for libraries in their MARC Holdings Maintenance library group.

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Last Call Number/Item – By default, you cannot delete a title when the last call number or item is removed. This property can be changed by the system administrator or supervisor. A system message will appear when you are deleting the last call number that has no items attached OR the last item of the last call number.

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Search Library – Although all call numbers and items appear, only some display check boxes for you to select. This depends on whether or not the Delete Only Items for Search Library property is selected.

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Holds/Reserves – A call number/item that has holds or is on reserve cannot be removed.

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Circulation/Booking/Serial Control Restrictions – Any item that is charged, is booked, or is the last call number under serials control for a particular library can be selected, but cannot be removed until it has been discharged or the booking or serial control record is removed.

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Orders – If an open order exists for the title, the items associated with the call number used when creating the order cannot be removed.

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Charge History – If an item has history charges, it can be removed only if the Delete Items with a Charge History property is selected.

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Miscellaneous – Items that need activity, such as being discharged, should be handled according to your library’s procedures.