Modify Invoiceline Tool

Use the Modify Invoiceline tool to modify an existing invoice line. Invoice line fields can be edited, as well as extended information fields.

To modify an invoice line

On the Invoice Lines tab, select an invoice line and click the Modify Invoiceline tool.

In the Modify Invoiceline window, you can modify the invoice line fields. The fields that can be edited depend on the Link type for this invoice. For more information about these fields, see Invoice and Invoice Line Records.

If Invoice Tax features are configured, you can modify the Tax1 Tax Handling, Tax2 Tax Handling, or Tax3 Tax Handling fields by selecting a value. Tax 1, Tax 2, and Tax 3 names and values are defined in the Acquisitions Tax policies.

If invoice line extended information is selected in behavior properties to display, you can modify the Extended Information fields.

Click Modify Invoiceline, and return to the Invoice Lines tab.

Important Considerations When Using this Tool

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If an invoice line is paid, you can only modify the date paid, check number, and invoice line extended information.

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If an invoice line is a tax or tax rebate line that was automatically created, and if the Allow Edits to Amount Field in System Calculated Tax Invoice Lines check box is selected in Session Settings wizard, you can only modify the Amount field. If you modify the Amount field, the Tax Calculated flag on the invoice is set to N.

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If the invoice line has an associated tax line that has already been paid, you cannot modify the selected invoice line. The following message displays.

This invoice line cannot be edited because system-maintained invoice tax lines related to this line are paid.

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If the Warn When the Difference Between Invoice Amount and Order Amount Exceeds % and $ check box is selected and thresholds are set in the Session Settings wizard for Acquisitions, the following message displays if the invoice line amount validation fails. (Invoice line amount validation is not done for Adjusted Link type invoice lines.) “WARNING: The difference between order price and invoice price exceeds the threshold.”

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If the Warn When the Invoice Quantity Exceeds the Received Quantity check box is selected in the Session Settings wizard for Acquisitions, the following message displays if the invoice line quantity validation fails. “WARNING: The quantity invoiced is greater than the quantity received.”