Orders Tab
The Orders tab displays from the Item Search and Display wizard only if your library is configured to use the Acquisitions module. The display of the Orders tab is additionally controlled based on the Show Orders property and additional options in the Item Search and Display Wizard properties. The heading for the Orders tab indicates the total orders for the displayed title for the current acquisitions library, or perhaps all libraries.
The orders appear in a table format. Click the column headers to sort the orders. You can also change the order of the fields by clicking a column header and dragging it to a new position.
The Orders tab displays the following fields.
| • | Order ID |
| • | Order Line |
| • | Fiscal Cycle |
| • | Library |
| • | Parts in Set |
| • | Quantity |
| • | Quantity Received |
| • | Coverage Note |
Under Display, you can set the following display options.
| • | To view orders for a particular library, select the library from the list. |
| • | To view orders of a particular order type, select the order type from the list. |
The following fields are defined for the Orders tab.
The first coverage note from the orderline extended information appears here. This note is usually used to differentiate the coverage dates of a subscription, or any other type of item ordered.
This field identifies a particular funding period. The funding period can be set up in quarters, calendar years, or fiscal years.
Acquisitions records (orders, vendors, funds) are assigned to a library. Which libraries may display your library’s acquisition’s records is controlled by the Acquisition Display Libraries attribute of your Library policy. Which libraries may maintain your library’s acquisitions records is controlled by the Acquisition Maintenance Libraries attribute of your Library policy. When you are modifying or displaying acquisitions information, you may only select those libraries who have indicated in their Library policy that you may maintain or display that library’s acquisitions.
Note: This field will not appear on this tab for single library systems.
This field uniquely identifies a single order record. This ID can be generated by SirsiDynix Symphony, and may be used with the fiscal cycle, to display order information.
This field displays the orderline number. Every line on the order is automatically assigned an orderline number. If an orderline is removed from an order, the original orderline numbers are retained.
If the order line represents a multipart work, such as a kit or a set, the part or volume names are recorded this field. When you receive the set, the parts that were received are listed together in a holdings statement in the order record, and the unreceived volumes are listed in a different holdings statement. This allows you to keep track of what volumes you did not receive, if any.
SirsiDynix Symphony tracks the total number of copies ordered. Canceled copies and removed line items are automatically deducted from this figure.
This field contains the number of copies that have been received for the orderline.
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