Create a Serials Holding Record Tool

The Create a Serials Holding Record tool displays in the toolbox on the MARC Holdings tab when modifying a serial control record. Click this tool and a window opens, allowing you to add new holdings information.

To add MARC holdings records

In the Add Holdings for Library list, select the library you want.

Click Add Holdings. A holdings record template appears. In the Holding Records list, the holdings locations that already exist are listed. A NEW record is either the one you are creating or one that was not entered properly. If a new record was previously created improperly, only the record identifying key entry displays. The 852 and any other template entries will need to be entered manually using the Insert Field Before, Insert Field After, or Append Field helpers. For more information about typing and editing MARC holdings fields, see About the Record Editor Window.

The 852 entry is required. If this holdings record will be linked to a serial control, the location must correspond to the location associated with the distribution holding code. The data in this entry must be exact. Use the Show Valid 852 Locations helper to display a list of valid holdings locations.

The fixed field and entries that display are common holdings entries and must be entered according to the MARC 21 Concise Format for Holdings Data standards (http://www.lcweb.loc.gov/marc/holdings/echdhome.html). Additional valid MARC Holdings entries can be entered using the Before, After, and Delete helpers.

After the fields are entered, click Save and Close to add the holdings record to the list.

Users can only create MARC holdings for libraries in their MARC Holdings Maintenance library group.