Long Overdue Options Tab

The Long Overdue Options tab displays only for the Process Long Overdue Items report and the Assumed Lost report. All of the following options are available for the Process Long Overdue Items report. The Change Patron’s Circulation Status to BARRED option is the only option available for the Assumed Lost report.

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Bill for Accrued Fine on Long Overdue Item

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Bill for Replacement Cost of Long Overdue Item

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Bill Reason for Processing Fee

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Bill Reason for Replacement Cost Billing

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Change Patron’s Circulation Status to BARRED

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Default Value to Bill if Item Has No Price

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Multiple Parts Override for DISCHARGE ITEM

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Processing Fee for Long Overdue Item

Bill for Accrued Fine on Long Overdue Item

When an item is discharged at the workstation, a bill is created for the accrued fines on the discharged items. Since the bill is associated with the item, the item cannot be removed until the bill is removed. If the Bill for Accrued Fine on long Overdue Item check box is cleared, the report automatically removes the bill created by for the accrued fines so that the item may later be removed. If the check box is selected, the report keeps the bills for accrued fines, and the items cannot be removed. By default, this check box is cleared.

Note: If you decide not to bill the user for accrued fines, you may compensate for the lost revenue by calculating the typical accrued fine for an item that is overdue for 180 days (or your library’s selected long overdue period) and adding that value to the library’s processing costs to come up with a combined Processing Fee value in the Processing Fee for Long Overdue field.

Bill for Replacement Cost of Long Overdue Item

If the Bill for Replacement Cost of Long Overdue Item check box is selected, a bill will be created for the user for the Item Price listed in the item record. Bills are created only if a value is defined in the Item Price field, or if an amount has been entered in the Default Value to Bill if Item Has No Price field. If this check box is selected, the Bill Reason for Replacement Cost Billing field is required. The Bill for Replacement Cost of Long Overdue Item check box is cleared by default.

Note: Bills are assigned to the library for which the charge is overdue. Whether the Charge Library is the item’s library or the library where the actual charge was made is based on your library’s configuration.

Bill Reason for Processing Fee

If the Processing Fee for Long Overdue Item field contains a non-zero value, a bill reason must be selected in the Bill Reason for Processing Fee list box. The bill reasons you may select are not associated with an item, and are defined in the library’s Bill Reason policy. Select a bill reason from the list, or type a generic processing fee reason in the list box. By default, the list box is blank.

Bill Reason for Replacement Cost Billing

If the Bill for Replacement Cost of Long Overdue Item check box is selected, a bill reason must be selected in the Bill Reason for Replacement Cost Billing list box. The bill reasons you may select are not associated with an item, and are defined in the library’s Bill Reason policy. Select a bill reason from the list, or type a generic processing fee reason in the list box. By default, the list box is blank.

Change Patron’s Circulation Status to BARRED

If the Change Patron’s Status to BARRED check box is selected, all patrons with long overdue items will be BARRED from further circulation activity. The BARRED user status cannot be overridden at the workstation. This check box is cleared by default.

Default Value to Bill if Item Has No Price

When the Bill for Replacement Cost of Long Overdue Item is selected, this option allows you to enter a default item price to be billed to the user if the item record does not contain a non-zero price in the Item Price field. If the Item Price field in the item record contains the value 0.00, and you enter a default price in the Default Value to Bill if Item has No Price field, the price printed in the report output will be the default prince you specified. The default value for this field is 0.00.

Note: The default value you enter in the Default Value to Bill if Item Has No Price field will be used for every unpriced item selected by the report, so you may want to run the report separately for each item type.

Multiple Parts Override for DISCHARGE ITEM

When an item is discharged at the workstation and the item record has a Number of Pieces value greater than 1, an override is required. If you do not enter a value into the Multiple Parts Override for DISCHARGE ITEM field, multiple piece items that are selected by the report will not be processed because of the multiple piece override requirement. If you enter an override value into this field, the override code is confirmed, and multiple piece items will be discharged and properly processed.

The override code you enter does not display in the field. Nevertheless, it is recommended that for security reasons, a special override code be used specifically for the Process Long Overdue Items report.

Processing Fee for Long Overdue Item

The Processing Fee for Long Overdue Item field specifies the amount to be billed for processing each of the long overdue items charged to a user. The default value is 0.00, which implies that a processing fee will not be assessed. If an amount greater than 0.00 is entered, the Bill Reason for Processing Fee field is required.

Note: The value entered into the Processing Fee for Long Overdue Item field is assessed for every item that is selected by the report, so each user is charged the specified amount for each of the overdue items checked out to the user.

Bills are assigned to the library for which the charge is overdue. Whether the Charge Library is the item’s library or the library where the actual charge was made is based on your library’s configuration.