The item ID, sometimes referred to as barcode, uniquely identifies an item. This field is typically the human-readable number on the item’s barcode.
When creating an item, a temporary or automatic item ID can be assigned by SirsiDynix Symphony that can be modified or replaced later. SirsiDynix Symphony can assign the automatic item ID by entering AUTO into the item ID or barcode field or selecting it from the drop-down list, if available.
When searching for an item ID with alphabetic characters, you can enter your search in either uppercase or lowercase.
For Bound-with Items
When creating a bound-with record, the item ID or barcode field should contain the parent copy’s item ID to link the child’s call number without a copy to the parent title’s call number and copy.
In Cataloging WorkFlows
If the Auto-Generate Item ID When Adding Item property is selected in Cataloging WorkFlows, the automatic item ID is automatically generated. When this property is selected, these IDs are automatically generated when a new record of the specified type is created.
|
Type of ID |
Example |
|
Item |
1323-1001 |
|
Call Numbers |
XX(2862.1) |
|
Authority Records |
XX123 |
|
User |
1234 |
|
Control |
SC-123 |
|
Fund |
FUND1-192 |
|
List |
SL-MAIN-2 |
|
Order |
PO-172 |
|
Packing List |
PACKING-108 |
For most fields, AUTO can also be entered directly into the field and an automatic ID will be generated when the item is updated. A Call Number cannot be automatically generated if AUTO is entered directly into the field.
In Acquisitions
The item ID field provides alternative identification to link the current order line to a title in the catalog. You can enter up to 16 characters to identify an existing item ID (barcode) that should be associated with the current order line. (You could also link to a call number.) The call number and item ID fields are mutually exclusive. Either a call number or item ID may be identified, but not both. The item ID of the last item used at the workstation automatically carries over into this field when creating an orderline. When modifying an order, you can delete or space over an existing call number or item ID to break the link between the current orderline and the title in the catalog. You can enter a different call number or item ID to relink the order to a different title, or leave the order unlinked. Do not unlink or relink a title and an order unless the Loaded field on the Segments screen is set to NEVER.
When linking an orderline’s holdings to a title in the catalog, the copy number and the item ID display if the Barcodes field is selected. SirsiDynix Symphony first provides an automatically generated item ID for each copy in the form 9999-1001. The item ID can be updated with a real barcode number if desired.
For Requests
The Item ID field displays if the Request Type policy defines item identification as necessary for processing the request. If it displays, it may be optional or required. Enter up to 16 characters of the item ID (barcode) of the item referenced by the request. On systems that use call numbers and copy numbers only to identify items, this field does not display.
The last call number, copy, and item ID displayed at the workstation can be entered by default. To specify an item ID directly, enter information into the corresponding field, but not the call number/copy fields. You can alternately enter values into only the call number/copy fields.
In Outreach Services
When creating an outreach History, an item that has been selected, rejected, or charged to an outreach user displays at the beginning of a history record. This field identifies the item that is attached to the history record.
If the author or title field is blank, the associated item may have been removed from the database. The following message will display if this history is selected to modify.
Item not found in catalog