Invoice Link Types
| • | ORDER Invoice Line Link |
| • | ADJUST Invoice Line Link |
| • | FUND Invoice Line Link |
| • | Proration Invoice Line Links (Copy Prorated, Line Prorated, and Price Prorated) |
| • | Tax/Adjust Invoice Line Link |
| • | Tax/Fund Invoice Line Link |
| • | Rebate/Adjust Invoice Line Link |
| • | Rebate/Fund Invoice Line Link |
Use the default link value, ORDER, to invoice the cost of material on an orderline. If the invoice line is linked to an orderline, then the orderline correctly reflects not only the ordered price but the amount invoiced, and later, the amount paid.
When an orderline is for a quantity greater than one, the entire quantity can be invoiced on one invoice line linked to the order, or across multiple invoice lines linked to the order. Once the entire quantity on an orderline has been invoiced, additional invoice lines linked to ORDER are not permitted for that invoice line. Adjustments can be made using invoice lines with the link type ADJUST.
Use the ADJUST link to change the amount on an item already invoiced using link to ORDER. An ADJUST invoice line records the additional amount invoiced. The adjusted amount may also be a negative number to indicate a reduced amount.
For example, you paid a vendor $36.00 for a subscription. The vendor later bills you for $9.00 because the subscription price was actually $45.00. You can create an invoice line to enter and pay the difference. If both the $36.00 invoice line and the $9.00 invoice line are linked to the same orderline record (for the subscription), then the order final price correctly reflects the total cost ($45.00).
For example, you paid a vendor $79.95 for a title. The vendor later sends you a notice telling you that the library’s price was actually $50.00, and that the library has a $19.95 credit. You can create an invoice line to enter the adjusted difference. An ADJUST invoice line would contain Amount: $-19.95. If both the $79.95 invoice line and the $-19.95 invoice line are linked to the line item order for the title, then the order final price correctly reflects the total cost ($50.00). When the $-19.95 invoice line is marked as paid, the Check Number field may be used to enter a credit voucher number. The $-19.95 is disencumbered from the appropriate fund.
Use the FUND link to make a payment directly from a specified fund. This type of link allows you to make payments for material not represented by an order, or to separate payments for expenses like shipping and handling from payments for library material.
For example, if the library does not figure the cost of shipping into the total cost of the orderline through proration, then all invoice lines labeled SHIPPING are linked to a fund ID of POSTAGE. A display of the POSTAGE fund summarizes all postage and handling costs.
Proration Invoice Line Links (Copy Prorated, Line Prorated, and Price Prorated)
You can select from three types of proration to pay additional charges, such as shipping, insurance, and service charges. Prorated charges are distributed across the funds used in ORDER linked invoice lines only. The prorated amount may be a negative number to indicate a discounted amount.
| • | For copy proration (Copy Prorated link type), the total number of copies on ORDER linked invoice lines is determined. The prorated amount is divided across the orderlines specified in the ORDER linked invoice lines using the ratio of copies on the invoice line to all ORDER linked copies on the invoice. |
| • | For line proration (Line Prorated link type), the total number of ORDER linked lines on the invoice is determined. The prorated amount is divided equally across the orderlines specified in the ORDER linked invoice lines. |
| • | For price proration (Price Prorated link type), the total price of all ORDER linked invoice lines is determined. The prorated amount is divided across the orderlines specified in the ORDER linked invoice lines using the ratio of the amount on the invoice line to the amount of all ORDER linked lines on the invoice. |
If Invoice Tax features are configured for your system, you can create invoice lines with Tax/Adjust links. Use the Tax/Adjust link to pay for taxes using the funds designated in the orderline being taxed. Amounts linked to Tax/Adjust are designated as tax amounts and accumulate in invoice tax totals.
If the invoice is for a vendor with tax exempt status, SirsiDynix Symphony will not allow Tax/Adjust linked invoice lines to be added to the invoice.
If Invoice Tax features are configured for your system, you can create invoice lines with Tax/Fund links. Use the Tax/Fund link to pay invoice line tax costs directly from a specified fund. Amounts linked to Tax/Fund are designated as tax amounts and accumulate in invoice tax totals.
If the invoice is for a vendor with tax exempt status, SirsiDynix Symphony will not allow Tax/Fund linked invoice lines to be added to the invoice.
Rebate/Adjust Invoice Line Link
If Invoice Tax features are configured for your system, and the Tax Rebates policy in the Global Configuration wizard is set to Use Tax Rebates, you can create invoice lines with Rebate/Adjust links. Use the Rebate/Adjust link to apply a refund of taxes to the funds designated in the associated orderline being taxed. Amounts linked to Rebate/Adjust are designated as tax amounts and are deducted from invoice tax totals.
If the invoice is for a vendor with tax exempt status, SirsiDynix Symphony will not allow Rebate/Adjust linked invoice lines to be added to the invoice.
If Invoice Tax features are configured for your system, and the Tax Rebates policy in the Global Configuration wizard is set to Use Tax Rebates, you can create invoice lines with Rebate/Fund links. Use the Rebate/Fund link to apply invoice line tax refunds directly to a specified fund. Amounts linked to Refund/Fund are designated as tax amounts and are deducted from invoice tax totals.
If the invoice is for a vendor with tax exempt status, SirsiDynix Symphony will not allow Refund/Fund linked invoice lines to be added to the invoice.